Or the project schedule underestimated the level of effort for an activity, thus causing delays and potential cost overruns. It’s important to reflect on the WBS to ensure that nothing has been overlooked. Plan project tasks in SharePoint with your free template! If I grab the handle at the bottom of the diagram and stretch it downward, I can take better advantage of the portrait layout of the page… and I can read the deliverables in the diagram more easily. Learn how your comment data is processed. When it comes to planning a project, the work breakdown structure is one of the first things a project manager has to work on. Use blank WBS Dictionary cards to collect all the decomposed work elements. The level, the code, and the name should be easy at this point, but you may need your team members’ to help with the detailed descriptions. Keep better track of critical project deliverables. Suppose you choose Training program needs statement. The BrightWork ApproachDiscover our ‘Start-Evolve’ framework to do what you want. Ask, “What intermediate deliverables must I have so I can create the needs statement?”. Project Management author and trainer Tony Zink shares his insights on how to use tools and techniques to get better results on projects. Note that the work package is the lowest level of decomposition. Again, doing this kind of work inside the small SmartArt text entry box can be tedious, so I’ll stop here… and move down to the WBS outline to do my numbering. The main purpose of a WBS excercise is to: The steps documented in this section are meant to serve as guidance. In this guide, we will explain what is a work breakdown structure (WBS), how to create one and give you access to WBS templates for several scenarios.You can edit and export them as SVGs and images or share them with colleagues for collaboration. When I’m done with my numbering here, then I’ll copy the updated outline, I’ll scroll back up to the WBS diagram section of the document, I’ll click back into the SmartArt diagram text entry box, and I’ll replace its contents with my updated, numbered outline. If your team is building a house, for example, then your WBS might include a deliverable such as a set of ‘Design Drawings’, but you wouldn’t include a task in your WBS such as “Create design drawings” or “Review design drawings with the client”. WBS codes should be unique for each deliverable in your WBS, but they don’t need to follow a specific format. Read through Project Charter and Project Scope Statement, review emails and meeting notes, etc. Once I’ve broken out all of the deliverables for my project, I can assign unique WBS codes to each deliverable. This will make it easier for me to populate all of the deliverables into the table. Divide each of these major deliverables into its component deliverables in the same manner. 7 Ways To Create Reports From Microsoft Project, Announcing Free, Live, Online Microsoft Project Tutorials, How To Create an Enterprise Project Type (Microsoft Project Online / Project Server Configuration and Administration), How To Remove an Enterprise Project Type (Microsoft Project Online / Project Server Configuration and Administration), How To Configure the Default Enterprise Project Type (Microsoft Project Online / Project Server Configuration and Administration). Let’s discuss how to create a work breakdown structure. The WBS is used to organize the work into manageable sections, often measured in time, for example, two weeks. I hope that you enjoyed these tips and that you find them useful. She loves creating actionable content in different formats to help others achieve more project success. However, before jumping into the steps to create a WBS, it is important to understand the need for a WBS. No credit card required. So let me switch over to my computer screen… and I’ll get started! And to make it a little more interesting to demonstrate the tools and techniques in this episode, I’ve created a fictitious scenario that’s intended to mimic a real-world project where you might need to do this. Got a new request from a stakeholder? Feeling overwhelmed at the large size or complexity of the project. A WBS is one of the most critical components of a successful project because it forces the project team to carefully consider all the pieces of a project. Unfortunately, although Microsoft Word has a feature that does allow you to automatically number the items in a list like this, you can’t easily copy that numbering and transfer it back into the SmartArt diagram… so I’ll just do my numbering manually. One of the first exercises that I recommend every project team perform is creating a Work Breakdown Structure… or WBS… for the project. A WBS can take many forms – a list in Word or Excel; notes on a whiteboard; a SharePoint task list. It’s quite a bit easier to assign WBS codes in the outline… and it’s easier to see if you’ve made mistakes. They can be letters, numbers, or any combination thereof… as long as your team understands the format, and you use the same format in your WBS, in your project schedule, and anywhere else the project deliverables and their codes may appear. Finally, the key deliverables need to be organized hierarchically, so I’ll add the ‘Vehicle’ end product at the top of the list in the text entry box, then I’ll indent the key deliverables to indicate a hierarchical relationship. The main goal is to decompose the work to manageable componenets called work packages. Decompose the key deliverables into their detailed components. Generally, a work package should not contain less than 80 hours of work. Editor’s Note: This post was originally published in September 2016 and has been updated for freshness, accuracy, and comprehensiveness, Call Us: United States: +1 (617) 357-9000  |  Europe: +353 914 12741, Cookie Policy | Privacy Statement | Terms of Use, Product OverviewEverything you need for Project and Portfolio Management on SharePoint, Deployment OptionsSoftware deployment programs catered to your SharePoint setup, Customer StoriesWhat our customers say about BrightWork. What other topics would you like to see in future episodes? To build a Work Breakdown Structure for your project using Microsoft Word, follow these 4 steps: Start with the key project deliverables. Decompose the workshop to manageable components of work called work packages, hopefully under the guidance and facilitation of the WBS workshop organizer. So now I can continue breaking down each of the key project deliverables into smaller, more manageable components, and each time I want to decompose any given deliverable into smaller components, I can indent one level further into the outline structure and add those smaller components at that deeper level. This site uses Akismet to reduce spam. Importance of work breakdown structure: WBS helps to create detailed steps plan for project execution: As you know that WBS is a technique in which the steps or tasks included in a project are broken down separately. A work breakdown structure is an outline of key project deliverables and the work needed to get there. You may determine that you require the following: A review of materials discussing the needs for the program, A report summarizing the needs this program will address.

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